1. CONTROLLER

 

VALO Design (”VALO” or ”we”) processes online customers’ personal data for the managing and processing of orders and deliveries, managing customer relations and for direct marketing purposes. We also process the information of online visitors for trend detection and analytics.

 

It is important to us that you know how we use your data. This Privacy policy aims to clarify how we  process your personal information.

 

Please note that this Privacy Policy only applies to the data processing carried out by VALO Design as a data controller.

 

Your chosen payment service provider is the controller in regard to any payment transactions data. The Privacy Policies of these service providers are available on their websites

 

2. CONTACT DETAILS

  

VALO Design 

Business ID: 2772079-6 

 

Paciuksenkaari 13 b 21 

00270 Helsinki 

Finland 

info@valodesign.fi

www.valodesign.fi

 

3. COLLECTED PERSONAL DATA

 

We collect the following information of our registered users or online customers:

• first and last name
• email address
• postal address
• phone number
• order and delivery history
• payment method
• possible communication history
• returns, complaints or claims
• direct marketing opt-ins or restrictions
• company name and business id of business customers.

 

We may also process technical data of all the online visitors that may in certain situations identify you and qualify as personal data, including the following:

• IP address
• operating system
• device type
• products searched in the online store
• browsing history and URL route in the online store.

 

4. COOKIES AND ANALYTICS TOOLS

 

We use cookies to improve the usability and functionality of our website. We also use third party cookies to collect analytics data and to integrate our social media accounts to our website.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

A cookie is a small text file saved in the user’s computer. If you don’t want to save cookies on your computer, you can prevent cookies in your browser settings. In that case we cannot guarantee that our site will functions in the best way possible.

 

Our site uses Google Analytics. More information regarding the privacy of Google Analytics’ is available on Google Analytics’ Privacy Policy.

 

We also use Mailchimp as our automated marketing platform provider. More information regarding the privacy of Mailchimp is available on Mailchimps’ Privacy Policy.

 

5. SOURCES OF PERSONAL DATA

 

We primarily receive personal data directly from you in connection with your order or registration.

 

Technical analytics data is saved automatically from online visits.

 

6. THE PURPOSES AND LEGIMATE GROUNDS FOR PROCESSING OF PERSONAL DATA

 

Personal data may also be used for the following purposes of use in accordance with legislation and applicable consents:

 

Facilitating orders and deliveries

 

We process personal data to process, confirm and deliver orders. Personal data may also be processed in situations concerning order’s or product’s reclamation or warranty.

 

Customer communication and customer care

 

The customer’s data may be used for customer service, communication and to control and maintain customer relationship.

 

If you contact our customer service, we will use the given data to response to questions and solve possible problems and processing of your message.

 

Direct marketing and market research

 

If you have ordered our newsletter or in any other way expressed you want to receive direct marketing material, we may process your personal data in order to send you direct marketing material such as information about our products and current offers and events. With your consent we may also contact you for market research purposes.

 

More information about the process of personal data in direct marketing is available in section 10. You always have a right to prohibit electronic direct marketing.

 

Legal grounds for processing personal data

 

We process personal data to take care of our obligations based on a contractual relation towards you or to facilitate pre-contractual steps. In certain cases we process personal data to fulfil our legal obligations, for example when we are obliged to store order and transactions data for accounting purposes. We also process personal data on the basis of consent when you have given your consent for the processing of personal data and on the grounds of our legitimate interests to maintain and develop our business, for example for the purposes of collecting website analytics.

 

7. STORAGE PERIOD

 

We do not store personal data longer than is legally permitted or as it is necessary to meet the purposes of use above. The storage period depends on the nature of the information and the purposes of processing. The maximum period may therefore vary per use.

Storage periods reflect the time reasonably necessary for our legitimate interests for example for claims handling, internal reporting, marketing and reconciliation purposes.

Due to accounting legislation we are also required to store all material relating to our transactions for the period as defined by the law.

We will store Analytics Data relating to the Services 36 months.

  

8. THE RECIPIENTS OF PERSONAL DATA

 

Right to access

 

You have the right to access your personal data processed by VALO Design. You may contact us to find out what personal data we process and for which purpose we use it.

 

Right to correct

 

You have the right to have incorrect, imprecise, incomplete, outdated, or unnecessary personal data we have stored corrected or completed. By contacting us you can update for example your contact information or other information.

 

Right to deletion

 

You may ask us to delete your personal data. We will comply with your request unless we have a legitimate ground to not delete the data. Such ground may be for example an obligation to keep certain data due to accounting legislation or a requirement to store order information to verify your product warranty.

 

Right to object and right to restrict

 

You have a right to resist the processing of your personal data or profiling, if your data is being processed for direct marketing. You have a right to demand the limitation of your personal data among other things when the data concerning you is not true. In addition in certain special situations you have a right to resist the processing of your personal data on the grounds of a personal special situation.

 

Right to data portability

 

You have the right to receive your personal data from us in a structured and commonly used format and to independently transmit data to a third party.

 

How to use your rights

 

If you want to use any of the above mentioned rights, please send us a letter or a secure e-mail with the following information: name, address, phone number and a copy of a valid ID. We may request additional information to confirm your identity.

 

We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded.

 

9. DIRECT MARKETING

 

If you have given your consent to receive direct marketing for example by ordering a newsletter, we may send you notices concerning our products, offers and events.

 

You have the right to prohibit us from using personal data for direct marketing, market research or profiling by contacting us through the contact information pointed above or by using the ubsubscribe option included in all direct marketing messages.

 

10. INFORMATION SECURITY

 

We have implemented administrative, organizational, technical, and physical safeguards to protect the personal data we collect and process. Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, and availability.

 

Access to personal data is limited to authorized persons on a need-to-know basis. The personal data is protected with appropriate access controls, user rights and passwords.

 

 

Last updated:

 

7.11.2018